Hoffmann Associates is a cooperation of independent executive search consultants. The partners are operating under the same legal entity registered in Denmark.
Hoffmann Associates and partners are obliged to follow the rules of the General Data Protection Regulations (GDPR), enforced by the European Union in May 2018, when processing Personal Data.
The partners of Hoffmann Associates (here called “HA”) are individually and solely responsible for processing your Personal Data. Our primary contact address is:
Purpose of processing Personal Data
HA process Personal Data for the following purposes:
- to conduct services for our clients that involve the search for and evaluation of qualified candidates for a specific assignment.
- to contact potential candidates concerning job opportunities.
- to assess candidate qualification to particular assignments.
The legal basis for HA to process Personal Data (to the extent permitted or required by applicable regulations) is Danish Law.
Collecting Personal Data
Personal Data is, in general entrusted us by the candidate. However, HA also collect Personal Data from open sources, such as LinkedIn, Facebook, Google Search, etc. HA may also collect Personal Data from third parties in our network ex. references.
Categories of Personal Data
HA process two different kinds of Personal Data:
Standard Personal Data, such as; name, address, email, telephone number, educational background, academic degree(s) and other qualifications, languages and other skills, age/date of birth, job title(s), salary and other compensation data and government-issued information. In general, HA considers your CV as standard Personal Data.
Sensitive Personal Data is critical data like health data, disability information, marital status, criminal record, religion, or sexual preferences. Sensitive Personal Data will only be processed, when necessary to fulfill our obligation towards third parties.
HA only process Sensitive Personal Data upon your prior and explicit consent.
Transfer of Personal Data
HA may disclose or transfer your Personal Data to the following third parties:
- Our clients. *
- Research service providers, who screen for applicable candidates and collect Personal Data (typically CV’s) on behalf of HA.
- Service providers that perform individual profiling tests.
- Cloud-based IT solutions that either transfer data or store data, such as email programs, Dropbox, OneDrive, ICloud, or the like.
* HA only discloses your identity and Personal Data to our clients upon your prior and explicit consent.
Your Personal Data may also be disclosed or transferred between the partners of HA.
Data retention and storage
HA will retain your Personal Data for a while sufficient to fulfill the purpose for which HA collects the Personal Data. However, HA do not keep Personal Data for more than three years.
Storage of non-electronic data (such as a CV on paper) will be stored in a secure, physical store, when not being processed. HA protects data stored electronically by adequate mean e.g. secured by passwords to avoid disclosure to non-authorized parties.
Consent and the right to withdraw consent
In some cases, HA ask for your consent to process your Personal Data. If so, you have the right to withdraw your consent by contacting our responsible partner.
If you at any time, partly or wholly, withdraw your consent, it will not deem our use of your Personal Data illegal from the period of your original consent to the date of your withdrawal.
Under the GDPR Directive, you have certain rights concerning our processing of your Personal Data. If you want to call upon your rights, please contact our responsible partner.
You have the right to get insight into all specific Personal Data that HA process about yourself.
You have the right to have any or all Personal Data deleted by HA, also before the end of our retention period.
You have the right to limit the processing of your Personal Data by HA. Upon limitation, HA may only process (except for storing) limited Personal Data with your specific consent.
In some cases, you have the right to oppose to our use (processing) of your Personal Data.
Under certain circumstances, you have the right to obtain your Personal Data in a structured, commonly used and machine-readable format and to have such data transferred to another data provider.
You have the right to file a complaint to “Datatilsynet” (www.datatilsynet.dk) if you find our processing of your Personal Data incorrect or illegal.
Gentofte, September 5, 2019
Olav v. F. Kieler, Managing Partner / CVR 19053644 firstname.lastname@example.org